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Welcome to tournament day!

Sign into RK9.gg and go to your Organizer Dashboard, where you’ll see a list of your upcoming tournaments. Navigate to the Tournament Tasks page by clicking on the tournament name – this page has all the links you’ll need to run your tournament.



The Tournament Tasks page shows you basic information about your tournament, and is where you will find tournament-specific tasks that you’ll use to manage your tournament.


At this point, you should be familiar with the Public details and Edit tournament details pages, since you used these when you reviewed your tournaments. Unless you need to change the deck list submission deadline (to allow a late player to submit, for example), you shouldn’t need these today.




Live Roster

Live Roster is where players go to verify that they have successfully submitted their deck list.



Once deck lists have been published the morning of the tournament after list submission has closed,  Submitted in the Deck List column will change to  View. At that point, these become links that players can use to view their opponents’ deck lists (more on publishing later). Live Roster is shown for reference, so you can help your players if needed.



Post your final reminders about deck list submission closing on your Discord server. Keep an eye out for any players who have not submitted their deck list yet, and send appropriate reminders.




Check-in List

The Check-in List is where you manage your registered players before you start your tournament.



In the screenshot above, we can see which players are checked in by a few visual cues. Checked in players are shown in bold, and their check-in icon is filled in.


Players are automatically checked in when they submit their deck list. In the deck list column (shown outlined in red), you can see which players have submitted their lists by the list icon that appears (Jojo, Riot, and Kodiak). Note that Jojo, Riot, and Kodiak are all checked in and Moto is not, since he has not submitted his deck list yet.  


The list icon   is also a link to the judge-view of a submitted deck list. To view a player’s deck list, click on the icon.

 

Note that the judge-view of a deck list is different from what the players see on the public-facing player deck list. The judge-view lists should only be shared with your tournament staff; they should never be shared with players.


You shouldn’t need to manually check in or check out a player, but you are able to if needed. Clicking the check-in icon button will check in a player who is not checked in, and check out a player who is checked in. You’ll be asked to confirm your action, and then you’ll be shown a confirmation message after it has been completed. This allows you to always have full control over which players will be in the tournament.



When you are ready to start your tournament, click on BUTTON to move to Tournament Verification. This is the last step before actually starting the tournament.



Before you click BUTTON, review your Check-in List one last time. Only checked-in players will be included in the tournament — if you are missing players, it’s a good idea to make one final call in the Discord to see if those players are present.

 

Remember, you need at least 4 checked-in players in order to start your tournament. If you have less than 4 players, you will need to reschedule your tournament to a future date.





Tournament Verification

The Tournament Verification page displays your tournament details, along with the players that will be included in the tournament.



The Tournament Details section lists:

  • the number of players that will be included in the tournament

  • the game type (TCG)

  • the tournament mode (TCG_SINGLE_DAY)

  • the number of Swiss rounds

  • the number of single elimination rounds

  • and the total number of rounds (Swiss + single elimination)



Adding a player before tournament start

If a player arrives before you have started the tournament, there are a few steps that will need to happen in order to include that player in the tournament.


  1. If the player has not submitted their deck list yet:

    1. The player will need to submit their deck list to check them in to the tournament. 
      Note: the player must be registered in order to submit a deck list.

    2. In order for a player to submit their deck list, you will need to edit the List Submission close time on the Edit tournament details page to reopen deck list submission.

    3. Once the player has submitted their list, confirm that they are checked in by viewing the Check-in List.

    4. Edit the List Submission close time again to close deck list submission.

    5. Refresh your Tournament Verification page to verify that the player is included in the player list.

  2. If the player has submitted their deck list:

    1. Verify the player is checked in by viewing the Check-in List or refresh your Tournament Verification page to confirm that the player is included in the player list.


Once these steps are completed, you can move forward and start the tournament.


Click START TOURNAMENT to initialize the tournament. This will create the tournament file, lock in the tournament structure, and pair the first round.


You will be asked to confirm your action before the tournament is initialized. Take one last look to ensure your tournament details are correct and you are ready to start. If they are, click OK to initialize the tournament and begin. If you are not ready to initialize the tournament, click Cancel.




Pairings & Rounds

After you initialize the tournament, you’ll move to the Pairings & Rounds page. This is the main page of operations while your tournament is running.





Publish Pairings

In order for players to see round pairings, including populating their match results entry and displaying recorded results, in their Player Tournament Dashboard and on the public view of the Pairings page, you need to publish pairings by clicking Publish Pairings.


Pairings should be published at the beginning of each round. This populates pairing information in the Player Tournament Dashboard and on the public view of Pairings.




Publish deck lists

After pairings for round 1 have been posted, it’s time to publish deck lists so players are able to view them. On the Tournament Tasks page under Deck list publish status, click the “Deck lists are public” radio button.

Once lists are published, players are able to see their opponent’s deck list from Live Roster by clicking on the  View icon shown in the Deck List column. A link to Live Roster is located under Helpful links at the bottom of the Player Tournament Dashboard.


Deck lists are meant to be public for the Pokémon Team Challenge, so don’t forget to publish deck lists!




Start Round

When you are ready to start your round, click START ROUND. This will start the current round, and allow you to enter match results.




Record Match Results


Once the round has started, you are able to record match results. As players submit their results online via their Player Tournament Dashboard, you’ll see them appear on Pairings & Rounds



Click on the result submitted badge to record the player-submitted match result. If the badge appears under a player, that player will be awarded the match win and 3 points. If the badge appears in the Table # section, both players will be awarded a tie and 1 point.


You can also manually edit a match result, both for matches without a result, and for matches with a previously recorded result. If you are editing a match with a previously recorded result, the new match result will overwrite the existing one.


To edit a match result, click Edit results located under the table number for the match you want to edit. 


There are five match result options to select from.

Still Playing – the match is in progress and the players are still playing

Player 1 wins – Player 1 will be awarded the match win and 3 points; Player 2 receives a loss and 0 points

Player 2 wins – Player 2 will be awarded the match win and 3 points; Player 1 receives a loss and 0 points

Tied – the match is a tie; both players will be awarded a tie and 1 point

Double Loss – Neither player wins; both players receive a loss and 0 points


Select the appropriate match result, then click Save changes. To exit the Edit Match Result window, you can click Close, the X in the upper right corner, or use the esc key on your keyboard.


Note: You are able to edit match results for the current round, and one round prior to the current round. 



Pair Next Round

After all match results have been recorded, the Pair Next Round button will enable. When you are ready to pair your next round, click Pair Next Round. This pairs the next round, marks the round that just finished as closed, and moves you to the next round.


Before you pair the next round, ask your players to review their match results to ensure that they are correct for this round. If any results are incorrect, edit the match result to correct it before you pair the next round.



Printables

If you are located in a region/country/US state where Team Challenge tournaments are allowed to be held in person, we have the option for you to print Pairings and Match slips.




To access these, click on the Print button to select what you would like to print. 



The Print button is enabled if your tournament venue is set to Store. If your tournament venue is Online, the Print button will be disabled.


Pairings

If you are running your tournament in-person, you may want to print the Pairings report for your players to view, along with publishing pairings for them to view online.


Match slips

If you decide to use printed match slips, they should be printed at the beginning of each round and distributed to players promptly. Players should fill in their match slip once their match is finished, and both players should sign the slip to attest to the result. The match slip should then be delivered to the RK9 operator to record the result. You’ll need to enter the result manually, by clicking Edit result and selecting the proper result.


If you prefer to have players submit their results online, that’s fine too! Be sure to publish pairings at the beginning of each round, and direct players to their Player Tournament Dashboard to see their pairings and report their match results online.



Adding Players

Players can be added to your tournament until round 2 has been paired. Players must be registered and checked in before you are able to add them to the tournament.



Adding a player before you have started the tournament

If a player arrives before you have clicked START TOURNAMENT, there are a few steps that will need to happen in order to include them in the tournament.


  1. If the player has not submitted their deck list yet:

    1. The player will need to submit their deck list to check them in to the tournament. 
      Note: the player must be registered in order to submit a deck list.

    2. In order for a player to submit their deck list, you will need to edit the List Submission close time on the Edit tournament details page to reopen deck list submission.

    3. Once the player has submitted their list, confirm that they are checked in by viewing the Check-in List.

    4. Edit the List Submission close time again to close deck list submission.

    5. Refresh your Tournament Verification page to verify that the player is included in the player list.

  2. If the player has submitted their deck list:

    1. Verify the player is checked in by viewing the Check-in List or refresh your Tournament Verification page to confirm that the player is included in the player list.


Once these steps are completed, you can move forward and start the tournament.



Adding a player in round 1 before the round has started

If a player arrives after you have started the tournament, but before round 1 has started, you can add them to the tournament so they are included in round 1 without a forced loss.


  1. If the player has not submitted their deck list yet:

    1. The player will need to submit their deck list to check them in to the tournament. 
      Note: the player must be registered in order to submit a deck list.

    2. In order for a player to submit their deck list, you will need to edit the List Submission close time on the Edit tournament details page to reopen deck list submission.

    3. Once the player has submitted their list, confirm that they are checked in by viewing the Check-in List.

    4. Edit the List Submission close time again to close deck list submission.

    5. Refresh your Tournament Verification page to verify that the player is included in the player list.

    6. Note: If you have already published deck lists, it is not recommended to add players who have not already submitted their list. Allowing a player to submit a list and join the tournament after lists have been published gives that player a competitive advantage, and puts your tournament integrity at risk.

  2. If the player has submitted their deck list:

    1. Verify the player is checked in by viewing the Check-in List or refresh your Tournament Verification page to confirm that the player is included in the player list.

  3. On the Pairings & Rounds page, click Add Player.

    1. From the list that appears, select the player you wish to add to the tournament and click the Add Player button to the right of their name.

          

    2. You will be asked to confirm your action before the player is added. It’s important to note that adding a player at this point will re-pair round 1. If you have already published pairings, you will need to inform your players that new pairings will be published, and they should not start playing until they have viewed the updated pairings.

          
      If you want to proceed with adding the player and re-pairing round 1, click 
      OK. If you do not want to add the player and re-pair round 1, click Cancel. Click Return to Pairings & Rounds to return to the main tournament operations page.



It is important to communicate with your players any time a round has been re-paired. 
Every time a round is re-paired:
—  
Inform your players that the round has been re-paired and new pairings will be published. Players should not start playing until they are notified that pairings have been updated.
—  
Publish Pairings again to update the Player Tournament Dashboard and the Pairings page.
—  
Players should refresh their Player Tournament Dashboard to see the updated pairings.
—  Anyone viewing pairings on the Pairings page should refresh the page.




Adding a player in round 1 after the round has started

If a player arrives after round 1 has started, you can still add them to the tournament. They will be added with a forced loss for round 1, and will be included in round 2 pairings.


  1. Since Team Challenge tournaments require deck lists to be published before round 1 has started, you should not add any players that did not submit their list before they were published. Allowing a player to submit a deck list and join the tournament after lists have been published gives that player a competitive advantage, and puts your tournament integrity at risk.

  2. For players that have submitted their deck list:

    1. Verify the player is checked in by viewing the Check-in List or refresh your Tournament Verification page to confirm that the player is included in the player list.

  3. On the Pairings & Rounds page, click Add Player.

    1. From the list that appears, select the player you wish to add to the tournament and click the Add Player button to the right of their name.

          

    2. You will be asked to confirm your action before the player is added. The player will be added to round 1 with a forced loss, and will be included in round 2 pairings.

      If you want to proceed with adding the player, click 
      OK. If you do not want to add the player, click Cancel. Click Return to Pairings & Rounds to return to the main tournament operations page.



Dropping Players

Players can be dropped from the tournament at any point. Once a player has been dropped, they will no longer be paired in future rounds.


  1. On the Pairings & Rounds page, click Drop Player.

    1. From the list that appears, select the player you wish to drop from the tournament and click the Drop Player button to the right of their name.

          

    2. You will be asked to confirm your action before the player is dropped. If you want to proceed with dropping the player, click OK. If you do not want to drop the player, click Cancel. Click Return to Pairings & Rounds to return to the main tournament operations page.



A tournament must have at least four participating players to pair a Swiss round. If the tournament drops below four participating players, the next round will not be paired and the tournament will end.